Introduction to Microsoft Office | Installation of Microsoft Office

Introduction to Microsoft Office | Installation of Microsoft Office

24th August 2018 Off By admin

Microsoft Office is a family of client software, server software, and services developed by Microsoft. It was first announced by Bill Gates on 1 August 1988, at COMDEX in Las Vegas. Initially a marketing term for an office suite (bundled set of productivity applications), the first version of Office contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Over the years, Office applications have grown substantially closer with shared features such as a common spell checker, OLE data integration and Visual Basic for Applications scripting language. Microsoft also positions Office as a development platform for line-of-business software under the Office Business Applications brand. On 10 July 2012, Softpedia reported that Office is used by over a billion people worldwide.

Office is produced in several versions targeted towards different end-users and computing environments. The original, and most widely used version, is the desktop version, available for PCs running the Windows and macOS operating systems. The most current desktop version is Office 2016 for Windows and macOS, released on 22 September 2015 and 9 July 2015, respectively.

More recently, Microsoft developed Office Mobile, which are free-to-use versions of Office applications for mobile devices. Microsoft also produces and runs Office Online, a web-based version of core Office apps, which is included as part of a Microsoft account.

 

Components of Desktop MS Office :

  1. Microsoft Word : a word processor included in Microsoft Office. The first version of Word, released in the autumn of 1983.
  2. Microsoft Excel : a spreadsheet developed by Microsoft and included in Microsoft Office. Microsoft released the first version of Excel for the Macintosh on September 30, 1985, and the first Windows version was 2.05 (to synchronize with the Macintosh version 2.2) in November 1987.
  3. Microsoft PowerPoint : a presentation program used to create slideshows composed of text, graphics, and other objects, which can be displayed on-screen and shown by the presenter or printed out on transparencies or slides. It was released on April 20, 1987, initially for Macintosh computers only. Microsoft acquired PowerPoint for $14 million three months after it appeared.
  4. Microsoft Access : a database management system for Windows that combines the relational Microsoft Jet Database Engine with a graphical user interface and software development tools. Microsoft Access stores data in its own format based on the Access Jet Database Engine. It can also import or link directly to data stored in other applications and databases.
  5. Microsoft Outlook : (not to be confused with Outlook Express, Outlook.com or Outlook on the web) a personal information manager that replaces Windows Messaging, Microsoft Mail, and Schedule+ starting in Office 97, it includes an e-mail client, calendar, task manager and address book. On the Mac OS, Microsoft offered several versions of Outlook in the late 1990s, but only for use with Microsoft Exchange Server. In Office 2001, it introduced an alternative application with a slightly different feature set called Microsoft Entourage. It reintroduced Outlook in Office 2011, replacing Entourage.
  6. Microsoft OneNote : a notetaking program that gathers handwritten or typed notes, drawings, screen clippings and audio commentaries. Notes can be shared with other OneNote users over the Internet or a network. OneNote was initially introduced as a standalone app that was not included in any of Microsoft Office 2003 editions. However, OneNote eventually became a core component of Microsoft Office; with the release of Microsoft Office 2013, OneNote was included in all Microsoft Office offerings. OneNote is also available as a web app on Office Online, a freemium (and later freeware) Windows desktop app, a mobile app for Windows Phone, iOS, Android, and Symbian, and a Metro-style app for Windows 8 or later.
  7. Microsoft Publisher : a desktop publishing app for Windows mostly used for designing brochures, labels, calendars, greeting cards, business cards, newsletters, web site, and postcards.
  8. Skype for Business : an integrated communications client for conferences and meetings in real time, it is the only Microsoft Office desktop app that is neither useful without a proper network infrastructure nor has the “Microsoft” prefix in its name.

 

Windows
Office version Version number Minimum operating system version Office support end date
Mainstream Extended
2019 17.0 Windows
client
versions
10 TBD TBD
2016 16.0 7 SP1 13 October 2020 14 October 2025
2013 15.0 7 10 April 2018 11 April 2023
2010 14.0 XP SP3 13 October 2015 13 October 2020
2007 12.0 XP SP2 9 October 2012 10 October 2017
2003 11.0 2000 SP3 14 April 2009 8 April 2014
XP 10.0 98 or NT 4 SP6a 11 July 2006 12 July 2011
2000 9.0 95 or NT 4 SP3 30 June 2004 14 July 2009
97 8.0 NT 3.51 or 95 31 August 2001 28 February 2002
95 7.0 NT 3.51 or 95 31 December 2001 N/A
4.x 6.0 3.1 1 November 2000 N/A
3.x Various ? 30 September 1998 N/A
Mac
Office version Version number Minimum operating system Office support end date
Mainstream Extended
2016 for Mac 15.0 macOS 10.10 – 10.13 13 October 2020 N/A
2011 for Mac 14.0 10.5 (Intel) – 10.12 10 October 2017 N/A
2008 for Mac 12.0 10.4 (PPC) – 10.12 9 April 2013 N/A
2004 for Mac 11.0 10.2 – 10.6 10 January 2012 N/A
v. X 10.0 10.1 – 10.6 9 January 2007 N/A
2001 9.0 Classic
Mac OS
8.1 (PPC) 31 December 2005 N/A
98 Macintosh Edition 8.0 7.5 (PPC) 30 June 2003 N/A
4.2 7.0 7.0 (68K) 31 December 1996 N/A
3.0 6.0 ? 1 June 2001 N/A
iOS & Android
Office version Version number Minimum operating system Office support end date
Mainstream Extended
Android
for Word, Excel, PowerPoint
15.0 Android 4.4.x KitKat Based on Office 365 subscription
iOS
for Word, Excel, PowerPoint
1.31 iOS iOS 9 Based on Office 365 subscription

 

Download and Installing MS Office

Before you begin, make sure your PC or Mac meets the system requirements. (The steps below are for Office 365 and Office 2016.)

System Requirements

You can check the system requirements in the dedicated post here.

 

Installation process in Windows :

Step 1: Sign in to download Office

  1. Go to www.office.com and if you’re not already signed in, select Sign in.

    Note: If you bought Office for personal use through your company’s Microsoft HUP benefit, you may not be able to sign in here. Find installation help at Install Office through HUP.

  2. Sign in with the account you associated with this version of Office. This account can be a Microsoft account, or work or school account.Forgot your account details? See I forgot the account I use with Office.
  3. After signing in, follow the steps that match the type of account you signed in with.

    You signed in with a Microsoft account
    Line

    1. From the Office home page select Install Office.Screenshot of Office.com home page after signing in
    2. Select Install. (For Office 365 subscribers, you may be on the Overview page and need to select Install Office> first.)

      Tip: To install Office in a different language, or to install the 64-bit version, depending what shows on your screen, select the link Language, 32/64-bit, and other install options or Other options. Choose the language and bit version you want, and then select Install.

    You signed in with a work or school account
    Line

    1. From the Office 365 home page select Install Office apps (If you set a different start page, go to aka.ms/office-install.)Screenshot of Office.com if signing in with a work or school account
    2. Select Office 2016 to install the 32-bit version, or Other install options to install the 64-bit version or to select a different language.

    Tip: Select your language, and then to install 64-bit, under Version select Advanced, choose 64-bit, and then select Install.

    Office should now begin downloading. Follow the prompts in Step 2 to complete the installation.

    Don’t see an install option after signing in? There could be an issue with your account. Select Need help? from above and review the section Account questions.

Step 2: Install Office

  1. Depending on your browser, select Run (in Edge or Internet Explorer), Setup (in Chrome), or Save File (in Firefox).If you see the User Account Control prompt that says, Do you want to allow this app to make changes to your device? select Yes.The install begins.Window showing progression of Office install
  2. Your install is finished when you see the phrase, “You’re all set! Office is installed now” and an animation plays to show you where to find Office applications on your computer. Select Close.Follow the instructions in the window to find your Office apps. For example depending on your version of Windows, select Start and then scroll to find the app you want to open such as Excel or Word, or type the name of the app in the search box.Office is installed now. Select Close

Installation or sign in issues?

If you’re having installation issue such as Office taking long to install, try Need help? for a list of common issues.

Step 3: Activate Office

  1. Start using an Office application right away by opening any app such as Word or Excel. Can’t find Office after installing?In most cases, Office is activated once you start an application and after you click Accept to agree to the License terms.Shows the "Office is Almost Ready" page where you accept the License Agreement and start the app
  2. Office might activate automatically. However, depending on your product you might see the Microsoft Office Activation Wizard. If so, follow the prompts to activate Office.Shows the Microsoft Office Activation Wizard

 

Installation process in Mac :

Step 1: Sign in and install Office

  1. Go to www.office.com and if you’re not already signed in, select Sign in.

    Note: If you bought Office for personal use through your company’s Microsoft HUP benefit, you may not be able to sign in here. Find installation help at Install Office through HUP.

  2. Sign in with the account you associated with this version of Office.

    Tip: Depending how you got Office, this account can be a Microsoft account or work or school account. If you forgot your account details, see I forgot the account I use with Office.

  3. On the Office home page, do the following depending on your version of Office.

    Select Install Office > Install if you signed in with a Microsoft account.

    Screenshot of Office.com home page after signing in

    Select Install Office Apps > Office 2016 if you signed in with a work or school account.

    Screenshot of Office.com if signing in with a work or school account

    This begins the download of Office. Follow the prompts on your screen to complete the install.

Don’t see an install option after signing in? There could be an issue with your account. Select Need help? from above and review the issues listed in the section Account questions.

Step 2: Install Office

  1. Once the download has completed, open Finder, go to Downloads, and double-click Microsoft_Office_2016_Installer.pkg (the name might vary slightly).The Downloads icon on the Dock shows the Office 365 installer package

    Tip: If you see an error that says the Microsoft_Office_2016_Installer.pkg can’t be opened because it is from an unidentified developer, wait 10 seconds and then try double-clicking the installer package again. If you’re stuck at the Verifying…. progress bar, close or cancel the progress bar and try again.

  2. On the first installation screen, select Continue to begin the installation process.First Mac 2016 installation screen with "Continue" highlighted
  3. Review the software license agreement, and then click Continue.
  4. Select Agree to agree to the terms of the software license agreement.
  5. Choose how you want to install Office and click Continue.
  6. Review the disk space requirements or change your install location, and then click Install.

    Note: If you want to only install specific Office apps and not the entire suite, click the Customize button and uncheck the programs you don’t want.

  7. Enter your Mac login password, if prompted, and then click Install Software. (This is the password that you use to log in to your Mac.)Enter your admin password to begin installing
  8. The software begins to install. Click Close when the installation is finished. If Office installation fails, see What to try if you can’t install or activate Office 2016 for Mac.Shows the final page of the installation process, indicating that the installation was successful.

Step 3: Launch an Office for Mac app and start the activation process

  1. Click the Launchpad icon in the Dock to display all of your apps.Shows the Launchpad button in the Dock
  2. Click the Microsoft Word icon in the Launchpad.Shows the Microsoft Word icon in a partial view of the Launchpad
  3. The What’s New window opens automatically when you launch Word. Click Get Started to start activating. If you need help activating Office, see Activate Office 2016 for Mac. If Office activation fails, see What to try if you can’t install or activate Office 2016 for Mac using Office 365 for business.Start activating Word 2016 for Mac

Installation notes

Installation notes

Can I install Office 2016 for Mac and Office for Mac 2011 on the same computer?

Yes, you can install and use Office 2016 for Mac and Office for Mac 2011 at the same time. However, we recommend that you uninstall Office for Mac 2011 before you install the new version just to prevent any confusion.

To uninstall Office for Mac 2011, follow the steps in Uninstall Office 2011 for Mac.

How do I pin the Office app icons to the dock?

  1. Go to Finder > Applications and open the Office app you want.

  2. In the Dock, Control+click or right-click the app icon and choose Options > Keep in Dock.

Can I install Office on my iPhone or iPad?

Yes, see Install and set up Office on an iPhone or iPad. You can also set up email on an iOS device (iPhone or iPad).

 

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